YPS Bylaws

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CHAPTER I – PURPOSE  

 

1. YOUNG PHYSICIAN SECTION.
There shall be a section of the Ohio State Medical Association (OSMA) known as the Young Physician Section (YPS).

 

A. PURPOSE.
The purpose of this section is to promote professional development and education of its members, and to represent the unique interests of young physician members of the OSMA.

 

B. MEMBERSHIP.
All active physician members of the OSMA who are not resident/fellow physicians, but who are under 40 years of age or are within the first 8 years of professional practice after residency and fellowship training programs, shall be members of the Young Physicians Section.

 

C. VOTING PRIVILEGES.
All members of the Section shall be entitled to vote for officers and to vote to change the bylaws in accordance with the procedures outlined in these bylaws.

 

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CHAPTER II – OFFICERS 

 

1. GOVERNING COUNCIL.
There shall be a Governing Council (GC) of the Young Physician Section to direct the programs and activities of the Section, subject to the approval of the OSMA Council.

 

A. MEMBERS.
There shall be five (5) voting members of the GC, consisting of a Chair, Member At Large, Delegate, Alternate Delegate, and designated YPS OSMA Councilor, elected at the business meeting of the section, with or without the remote, electronic votes of those voting members who cannot attend, as provided these Bylaws. In addition, the Immediate Past Chair and Chair Elect of the section shall serve as non-voting members of the GC.

 

B. AUTHORITY.
The Governing Council shall direct the programs and activities of the YPS. During the interval between meetings of the House of Delegates and the YPS, the Governing Council shall act on behalf of the YPS in formulating decisions related to the development, administration, and implementation of YPS activities, programs, goals, and objectives. The YPS shall be notified of actions taken by the Governing Council on its behalf.

 

C. ELIGIBILITY.
If any officer or Governing Council member ceases to meet the membership requirements as defined in Chapter 1, Section 1-B, prior to the expiration of the term for which elected, the term of such officer or member shall terminate and the position shall be declared vacant.  If any officer’s term terminates prior to the conclusion of an Annual Meeting, such officer or member shall be permitted to serve in office until the conclusion of the Annual Meeting in the calendar year in which such officer or member ceases to meet the membership requirements of Bylaw Chapter 1, Section 1-B, as long as the officer or member remains an active physician member of the OSMA.


 

2. OFFICERS.
The officers of the section shall have the following duties and responsibilities. 

 

A. CHAIR.
The chair shall direct the activities, business and development of the OSMA-YPS. The Chair shall preside at the business meetings of the OSMA-YPS and all meetings of the Governing Council. 

 

B. MEMBER AT LARGE.
The Member At Large shall assist the Chair. The Member At Large, in coordination with the other members of the Governing Council, shall organize the annual business meeting of the YPS.

 

C. DELEGATE.
The Delegate shall represent the YPS at the OSMA HOD, as the leader of the YPS delegation as defined in Chapter V, Section 2.   The Delegate shall oversee and lead the policy-making and legislative priorities of the YPS, and shall coordinate those activities with other OSMA sections. The Delegate shall supervise the nominating process for YPS delegates to the OSMA House of Delegates (HOD). In coordination with the Alternate Delegate, the Delegate shall compile a summary of pertinent HOD actions for distribution to all YPS members.

 

D. ALTERNATE DELEGATE.
The Alternate Delegate shall assist the Delegate and preside in the absence of the Delegate or at his or her request. The Alternate Delegate shall assume the position of Delegate should the Delegate become unable to serve. The Alternate Delegate is not an automatic delegate to the OSMA HOD, but may serve as a delegate if selected by the YPS.

 

E. OSMA COUNCILOR.
The OSMA Councilor shall assist the Governing Council in informing and executing the activities of the Section. The OSMA Councilor shall represent the YPS on the OSMA Council.


 

3. EX OFFICIO OFFICERS.

 

A. Chair Elect.  The Chair Elect shall:

  1. Assist the Chair and preside at Governing Council meetings in the absence of the Chair or at the Chair's request; 

  2. Serve as the spokesperson for the YPS, and its policy if the Chair is not available, except on matters pending before the House of Delegates;

  3. Seek to recruit and maintain OSMA YPS members;

  4. Assist the Member at Large in organizing the business meeting of the YPS.

 

B. Immediate Past Chair.  The Immediate Past Chair shall:

  1. Assist and advise the Chair;

  2. Attend all YPS and YPS Officer Meetings;

  3. Seek to recruit and maintain OSMA YPS members.

 

4. TERM.
Governing Council members shall serve a term of two years, beginning at the conclusion of the OSMA Annual Meeting at which they were elected or appointed and ending at the conclusion of the Annual Meeting two years hence or until their successors are duly elected and qualified. The Chair shall serve a one year term in between one year terms as Chair Elect and Immediate Past Chair.  Any officer originally elected to serve a year or less of an unexpired term shall not be regarded thereby as having served a term. Nothing in these bylaws shall be construed as forbidding later reelection to any office, after an interruption in consecutive service. 

 

5. VACANCIES.
In the event the office of Chair becomes vacant, the Chair-Elect will assume the Chair position immediately. In the event the office of Delegate becomes vacant, the Alternate Delegate will assume the Delegate position immediately. In the event of a vacancy in the office of Member at Large, Alternate Delegate, or OSMA Councilor, The Chair may appoint a replacement subject to the majority vote of the Governing Council.  If both the Chair and Chair-Elect are no longer serving in their positions, replacements will be chosen by a majority vote of the remaining officers until such time as the next general election occurs.  An open election will be held at the annual YPS business meeting to determine who will serve the unexpired term of the vacant position until the next regularly scheduled election for that position. If an officer misses two consecutive meetings, the board may then, at its discretion, declare the position to be vacant.

 

6. RESIGNATION.
An officer may resign at any time by giving written notice to the Governing Council or OSMA Council. Unless otherwise specified in the notice, the resignation shall take effect upon receipt thereof by the board or such officer, and the acceptance of the resignation shall not be necessary to make it effective.

 

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CHAPTER III – BUSINESS MEETING

 

1. BUSINESS MEETING.
There shall be an annual business meeting of members of the Section, prior to or in conjunction with the Annual Meeting of the OSMA House of Delegates.

 

A. VOTING MEMBERS. All physician members who meet criteria for the Section shall be voting members in the YPS Annual Business Meeting.

 

B. RULES OF ORDER. The deliberations of the YPS shall be conducted in accordance with parliamentary usage as prescribed in the then current edition of The American Institute of Parliamentarians Standard Code of Parliamentary Procedure.

 

C. PURPOSES OF THE BUSINESS MEETING. The purposes of the business meeting shall be to: 

  1. Elect a Chair Elect each year;

  2. Elect the Member at Large and the Delegate, in odd years;

  3. Elect the Alternate Delegate and OSMA Councilor in even years;

  4. Hear reports or presentations, including CME sessions;

  5. Discuss resolutions to be considered at the HOD and formulate YPS positions ;

  6. Conduct internal YPS business.

 

D. CONDUCT OF MEETINGS. Meetings of the YPS may be conducted with the use of authorized communications equipment approved by the YPS Council provided that the equipment allows all persons participating in the meeting to contemporaneously communicate with each other.


 

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CHAPTER IV – ELECTIONS

 

1. NOMINATIONS.
Any voting member of the OSMA-YPS may be nominated for any of the five (5) elected offices. If the section so chooses, an officer may be elected to serve in more than one position.  In exceptional cases such as these, the elected officer must declare which position is “secondary,” and will only serve in this role for a one year term.  Nominations for the Governing Council positions may be received in advance of the YPS business meeting, or from the floor of the YPS business meeting. All nominations shall close simultaneously at a specific time designated by the Chair. Only voting members may nominate candidates. Each nominee has the right to address the Section before elections. The OSMA-YPS may conduct elections in person and/or by the use of electronic communications equipment approved by the YPS Council. As used in these bylaws, “authorized communications equipment” means any communications equipment that provides a transmission, including, but not limited to, by telephone, telecopy, or any electronic means from which it can be determined that the transmission was authorized by and accurately reflects the intention of the member.


 

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CHAPTER V – DELEGATES TO THE OSMA HOD

 

1. ELIGIBILITY.
Any member who is eligible to be a voting member of the OSMA-YPS Section is eligible to serve as a YPS delegate to the OSMA House of Delegates.

 

2. SELECTION.
The YPS delegation to the OSMA HOD shall consist of five (5) delegates and two (2) alternate delegates. One (1) of the delegates will be the elected Delegate from the Governing Council (two year term, as outlined above) and the other four (4) delegates and two (2) alternate delegates will be selected by the YPS Governing Council to serve one year terms.  Candidates may either self-nominate or seek a third-party nominator.  Delegates and alternate delegates will be selected and notified prior to the OSMA-mandated deadline to declare such delegates for the OSMA HOD. Efforts will be made by the Governing Council to select delegates and alternate delegates with medical specialty and geographic diversity.

 

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CHAPTER VI – AMENDMENTS

1. METHODS OF AMENDING.
These bylaws may be amended at any Annual Meeting of the YPS by a majority vote of the members present at that session, provided that the proposed amendment(s) shall have been presented on the OSMA web-site and/or other OSMA communication channels at least thirty (30) days prior to the OSMA-YPS Annual Meeting. 

 

2. APPROVAL OF COUNCIL.
Any provision in the bylaws adopted by the YPS Section its Annual Meeting will be subject to the approval of the Council of the Ohio State Medical Association prior to implementation.

 

Adopted August 2019

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